Accounting & Administrative Coordinator

I. JOB SUMMARY

This position ensures smooth administrative operations while providing essential accounting support — including invoice coordination, leasing documentation, and payment tracking. The role acts as a bridge between contractors, tenants, internal teams, and the U.S. business division to ensure timely, accurate administrative and financial workflows.

The role is based in Ho Chi Minh City, Vietnam, while supporting business operations for the U.S. division.

II. KEY RESPONSIBILITIES

1. Accounting Support

- Collect, verify, and consolidate invoices and receipts from contractors, vendors, and all related projects.

- Track and ensure timely monthly rental payments from tenants.

- Reconcile all financial transactions with bank statements to ensure accuracy and resolve any discrepancies.

- Support document preparation and email communication with contractors, tenants, and related parties.

- Submit accurate accounting documentation weekly to the Accounting Department.

- Collect and verify employee working hours/attendance data, and submit accurate reports to HR for payroll processing.

2. Email & Documentation Management

- Monitor, screen, and categorize incoming emails (English-based communication).

- Process invoices, supporting documents, and contract files for correct financial recordkeeping.

- Maintain secure and organized digital and physical document storage systems.

3. Office Administration

- Track and update daily attendance records.

- Support staff compliance with company policies through reminders and reporting.

- Assist in coordinating daily operational tasks within the office.

4. Project Documentation Support

- Maintain and update administrative files, contractor contracts, leasing agreements, and project documents.

- Ensure accurate document control, version tracking, and timely approval coordination.

5. Contractor & Tenant Coordination

- Follow up on required documentation from external stakeholders to ensure process compliance.

- Act as the primary communication liaison to support smooth issue resolution and workflow alignment.