Business Assistant & Admin Coordinator

1. Executive Support & Work Coordination

• Manage the Aggregate & RMX Solutions Manager’s calendar, meetings, business travel schedule and priorities.

• Prepare meeting agendas, materials, and minutes, and follow up on agreed action items.

• Support the preparation of reports, presentations, correspondence, and materials for internal and external meetings.

• Coordinate relevant stakeholders to ensure decisions and actions are implemented on schedule.

• Maintain and control confidential business and investment records and documents.

2. Administration, Procurement & Logistics

• Process administrative requests, purchase requisitions (PRs), purchase orders (POs), contracts, payments, and related documents in accordance with Company procedures.

• Coordinate with Finance, Procurement, and vendors on vendor creation, payment documentation, processing status and document retention.

• Arrange logistics for business trips, meetings, workshops, events, market visits, and other departmental activities.

• Ensure records, supporting documents, and related data are complete, accurate, properly retained, and available for audit or review.

• Coordinate with HR, immigration service providers, government authorities, and relevant stakeholders on work permits, visas, temporary residence cards (TRCs), residence registration, and related procedures for expatriates and their dependents in compliance with Vietnamese law.

3. Reporting, Data & Information Management

• Support data collection and consolidation for periodic reports, dashboards, and management presentations.

• Maintain trackers for projects, action plans, budgets, contracts, and milestones; proactively flag overdue actions or missing information.

• Perform basic analysis and quality checks to ensure data consistency.

4. Communication & Stakeholder Coordination

• Act as a professional coordination focal point for internal functions, customers, vendors, consultants, and business partners.

• Draft routine emails, letters, meeting invitations and communications in Vietnamese and English.

• Route requests to the appropriate owner and follow through until completion.

• Cấp bậc: Có kinh nghiệm • Loại công việc: Toàn thời gian