Document Controller & Project Coordinator
Lương không công khai
Quận Hai Bà Trưng, Hà Nội (On-site)
Nghỉ trọn T7, CN
Hạn chót 05/12/2026
Đăng 7 ngày trước
Ít hơn 20 ứng viên
Yêu cầu công việc
Qualifications
- Degree in Document Control or Management related.
- Skill & Experience Maximum 4 lines
- Minimums 5 Years’ experience in Document Control, 1-2 years Admin experience.
- Must be a self-starter flexible and problem solver, able to think outside the box – this is a unique and fast-paced environment.
- Excellent verbal and written communication.
- Related software required:
- Aconex – must have enough experience to use without training
- Word - intermediate
- Excel – intermediate
- Experience with any other document management systems, similar to QDMS
Công việc cụ thể là gì?
The Document Controller is responsible for collecting, submitting and recording information that is transmitted to Mincore’s Client as specified by the contract’s requirements. This will include the collection and collation of the information listed in the Mincore’s Standard Specifications for Vendor Data Submissions, as well as any other information and communications agreed to between Mincore and Mincore’s Customer. The Document Controller will liaise with the Project Team and stakeholders in order to optimize timely submission of deliverables under the contract.
Duties and Responsibilities:
- Managing and recording incoming and outgoing documents/drawings, (both hard and electronic copies);
- Arranging and controlling the flow of documents internally within the project and with external parties, including maintenance of the document registers within the project electronic document management systems (Aconex or related software), and appropriate filing and archiving of electronic documents;
- Maintenance of the Project Library including all controlled documents, deliverables and approvals;
- Coordinating project document templates, including letters and reports and maintaining document management systems;
- Monitoring and reporting that review timeframes are met or that issues with timeframes are escalated in a timely manner;
- Liaising with the project team and preparing formal communications for approval and issuing to the clients; and
- Implementing and further developing existing document control procedure as the project develops;
- Writing new work instructions specific to the internal project team (as needed);
- Performing the quality control of engineering and comment reviews;
- Developing the training program and providing the document control training to the team;
- Setting up KPIs on total process and client interface:
- Supporting project team in job management system and cost plan.
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