Executive Assistant To CEO

I. JOB PURPOSE:

The Assistant to CEO plays a key role in supporting the CEO in overall company operations,

strategic initiatives, and performance management across departments. This position requires strong

analytical skills in finance and a solid understanding of import–export operations. The Assistant

will act as the CEO’s liaison internally and externally to ensure alignment, efficiency, and effective

execution of corporate objectives.

II. KEY RESPONSIBILITIES:

1. Company Operations & Strategic Management

• Participate in developing and improving internal systems, software tools, workflows, and KPIs

for key departments (Finance, HR, Sales, Import–Export, Operations).

• Consolidate and analyze business and departmental data; prepare performance reports,

presentations, and financial summaries for the CEO and Board of Directors.

• Support the CEO in financial analysis, budgeting, cash flow monitoring, and overall performance

tracking.

• Provide data-driven insights and strategic recommendations to optimize operational efficiency,

reduce waste, and enhance profitability across departments.

• Participate in strategic planning activities and assist in implementing corporate initiatives, new

projects, investments, and business opportunities.

• Coordinate across multiple departments to ensure alignment, timely execution of key initiatives,

and consistent communication with the executive office.

• Engage in cross-functional problem-solving to mitigate risks, resolve operational issues, and

improve organizational effectiveness.

• Communicate and coordinate directly—and when required, on behalf of—the CEO with internal

teams, external partners, and stakeholders.

• Support the Board of Directors and CEO with special assignments and projects as needed

2. Administrative & Executive Support

• Manage the CEO’s calendar, schedule meetings, and ensure optimal time management.

• Prepare meeting materials, attend meetings with the CEO, take minutes, track action items, and

ensure accountability and timely follow-up.

• Organize detailed travel itineraries, logistics, and arrangements for the CEO and international

guests or partners.

• Handle guest relations, including hospitality, gift arrangements, and formal correspondence on

special occasions.

• Draft official documents, contracts, reports, and corporate communications as assigned by the

CEO.

• Oversee the company website, social media platforms, and related communication channels to

maintain a professional corporate image and support PR activities.

• Giờ làm việc: 08:20 - 17:00 • Cấp bậc: Nhân viên (executive)