Finance And Project Support Officer

About you :

As the Finance & Project Support Officer, you are responsible for providing finance, project coordination and administrative support to FESSIA's Vietnam operations.

You need to work closely with the Country Policy and Government Engagement Manager, Vietnam, support the effective delivery of FESSIA's projects, programmes and day-to-day country operations. You will also work closely with the Senior Finance & Administration Officer in Singapore to ensure that financial transactions, reporting, controls, documentation and local statutory requirements are managed accurately and consistently with FESSIA's policies and procedures.

You will need to combine local finance and accounting administration, project financial coordination, reporting, payroll and tax administration, and general office support. You are expected to work collaboratively across FESSIA's regional and project teams and to maintain accurate and timely financial and project records.

Key Responsibilities:

• Financial Accounting/Book-keeping

• Maintain accurate accounting records (on the FESSIA accounting system- Odoo) and supporting documentation for FESSIA's Vietnam operations.
• Manage day-to-day income and expenditure transactions, invoices, payments, receivables, payables and staff/project advances.
• Prepare regular cash and bank reports, perform reconciliations and support month-end and year-end closing.
• Ensure financial transactions are accurately coded, authorised and processed in accordance with FESSIA policies and procedures.
• Liaise with banks, accountants, auditors and other financial service providers as required.

2. Financial Reporting & Coordination with Singapore

• Prepare monthly internal financial reports, funding drawdown requests and supporting schedules for the Senior Finance & Administration Officer in Singapore.
• Assist with budgets, forecasts and monitoring of actual expenditure against approved budgets.
• Provide timely financial information and analysis to the Country Manager and Singapore finance team.
• Coordinate with Singapore on accounting policies, financial controls, reporting requirements and finance processes.

3. Project Finance & Coordination

• Support preparation and monitoring of project budgets, expenditure and financial plans.
• Track grant /project expenditure, advances, commitments and payments against approved budgets and funding requirements.
• Support and manage procurement of goods and services in Vietnam from concept to delivery
• Maintain project financial records, contracts, invoices and supporting documentation.
• Assist with project financial reports, funder reports and expenditure summaries.

4. Vietnam Tax, Payroll & Statutory Administration

• Coordinate preparation and submission of Vietnam VAT, personal income tax and other applicable tax declarations and payments.
• Prepare payroll calculations and coordinate salary payments and statutory insurance contributions.
• Maintain appropriate payroll, tax, social insurance and employee financial records.
• Liaise with external accountants, tax advisers, payroll providers and relevant authorities as required.
• Support statutory reporting, audits and other local compliance requirements.

5. Administration & Office Support

• Provide day-to-day administrative support to the Country Manager and Vietnam team.
• Coordinate office requirements with Landlord/serviced office provider, plus general office support, including equipment, stationery, meetings, travel and events.
• Support recruitment administration, interviews, onboarding and employment documentation.
• Assist with visa, work permit and temporary residence documentation for foreign employees where applicable.
• Maintain orderly administrative records and undertake other duties required to support FESSIA's Vietnam operations.

6. Vietnam Events support– Marketing and Logistics

• Support the planning and execution of FESSIA’s Vietnam events (own and third party), working with external providers and FESSIA team — including roundtables, policy dialogues, leadership forums, and side events at summits.
• Coordinate logistics, stakeholder. /Partner engagement, and production with vendors and collaborators in Vietnam
• Assist in developing pre- and post-event collaterals and marketing assets, graphics, brochures etc
• Capture and amplify outcomes from Vietnam events – working with the Head of Communications- through post-event communications and media engagement.
• Manage event marketing resources in support of the above objectives.

7. Compliance, Controls & Documentation

• Ensure finance and administrative activities comply with FESSIA policies, procedures and applicable Vietnam requirements. In particular compliance with Procurement Policy.
• Maintain complete, accurate and accessible finance, project and administrative records.
• Support internal and external audits and provide information and documentation as required.
• Maintain appropriate approval procedures, segregation of duties and financial controls.
• Protect the confidentiality of financial, employee, project and organisational information.

This is a 2-years contract with option for extension subject to project funding.

• Ngày làm việc: T2 - T6 • Giờ làm việc: 09:00 - 18:00 • Cấp bậc: Có kinh nghiệm • Loại công việc: Thời vụ