Payable Accounts & General Ledger Team Leader

Position Summary

The Accounts Payable & General Ledger Supervisor is responsible for managing the Accounts Payable (AP) and General Ledger (GL) functions to ensure accurate financial reporting, timely payment processing, compliance with accounting standards, internal controls, and company policies.

This role supervises daily accounting operations, supports month-end and year-end closing activities, ensures compliance with local statutory requirements and corporate policies, and contributes to process improvement initiatives within the finance organization.

A. Accounts Payable Management

Vendor Invoice Processing

• Supervise the timely and accurate processing of vendor invoices and employee reimbursements.

• Ensure all invoices are properly approved and supported by adequate documentation.

• Review invoice coding and account assignments for accuracy.

• Monitor invoice processing workflow and resolve invoice discrepancies.

Payment Management

• Oversee weekly and monthly payment runs.

• Ensure vendor payments are processed accurately and on time.

• Monitor cash disbursement activities and payment controls.

• Coordinate with treasury and management regarding payment priorities and cash flow requirements.

Vendor Relationship Management

• Serve as the primary escalation point for vendor inquiries and payment issues.

• Ensure vendor master data is properly maintained and periodically reviewed.

AP Controls and Compliance

• Ensure compliance with company policies, delegated authority limits, and internal controls.

• Monitor compliance with procurement-to-pay (P2P) procedures.

• Identify and mitigate risks related to duplicate payments, fraud, and unauthorized transactions.

B. General Ledger Management

General Ledger Operations

• Supervise daily general ledger accounting activities.

• Review and approve journal entries, accruals, prepayments, and accounting adjustments.

• Ensure transactions are recorded accurately and in accordance with accounting standards and company policies.

Account Reconciliation

• Review monthly balance sheet reconciliations.

• Ensure timely resolution of reconciling items and unusual transactions.

• Maintain supporting documentation for all significant account balances.

Month-End and Year-End Close

• Coordinate and supervise closing activities in accordance with reporting deadlines.

• Ensure completeness and accuracy of financial data before reporting submission.

• Review trial balances and financial statement schedules.

C. Financial Reporting & Compliance

• Support the preparation of monthly, quarterly, and annual financial reports.

• Ensure compliance with Vietnam Accounting Standards (VAS), US Generally Accepted Accounting Principles (US GAAP), company policies and regulatory requirements.

• Assist in preparing audit schedules and supporting documentation.

• Support statutory audits, internal audits, and tax audits.

• Ensure financial records are maintained in accordance with accounting and legal requirements.

D. Internal Control & Process Improvement

• Maintain effective internal controls over AP and GL processes.

• Support SOX compliance activities where applicable.

• Participate in risk assessments and control testing activities.

• Identify process improvement opportunities and drive automation initiatives.

• Develop and update accounting policies, procedures, and work instructions.

• Giờ làm việc: 08:00 - 17:00 • Cấp bậc: Quản lý