Procurement And Administrative Officer

Procurement Responsibilities

• Follow and enforce the company's procurement policies and procedures.
• Research appropriate suppliers and contractors, assist in the selection of appreciated suppliers and contractors and promote quality procurement practices in line with industry standards, with due regard to sustainability, ethical purchasing standards, and cost.
• Build an appropriate Service Level Agreement to properly evaluate the performance of suppliers and utilize the agreement to monitor, evaluate, and improve supplier performance and draft performance reports on a regular basis.
• Work with internal stakeholders (e.g., teachers or departments) to determine procurement needs, quality, and delivery requirements.
• Manage the timing of order placements, alignment of supply and demand, material replenishment, and supplier performance.
• Control and monitor expenses against approved budgets.
• Develop sourcing strategies and build purchase policy analysis and recommendations.
• Maintain good relationships with suppliers and renegotiate prices on a regular basis.
• Manage all orders, including: initiating and keeping track of orders; receiving, inspecting, and distributing orders; reconciling or resolving order discrepancies with suppliers; and monitoring delivery times to ensure on-time receipt of goods and services.
• To be the main contact point to work with imported vendors and authorities about customers clearance, Customs procedures, Trade procedures etc
• Build a school vendor master files in every aspect of procurement to have proper data in procurement and sourcing.
• Manage supplier/vendor negotiations to ensure procurement aligns with order timelines, quality standards, and budgetary limits.
• Receiving all school goods, manage the inventory and delivery to internal stakeholders (teachers/ employees etc)

Administrative Responsibilities

• Manage school supplies including drinking water, toilets paper, school stationeries, school laundries, school office plants, school necessities etc
• Manage all the payment process for Operations Team
• Doing the procurement for events, supporting Operations Manager in event logistics management.
• Manage inventory for uniforms, teaching and learning supplies, school stationery, school necessities etc
• Review office arrangements to make sure the 5S in all areas to improve efficiency, quality, safety, and morale in the workplace.

N.B.: These key responsibilities are not intended to be all-inclusive. The Procurement and Administrative Officer may be required to perform other related duties assigned by their manager to meet the ongoing needs of the organization.

• Ngày làm việc: T2 - T6 • Giờ làm việc: 07:15 - 16:15 • Cấp bậc: Có kinh nghiệm • Loại công việc: Toàn thời gian