Procurement and Office Admin Executive

Key Responsibilities & Deliverables

Reception

• Welcome and assist visitors, candidates, and business partners.

• Handle incoming phone calls and direct inquiries to relevant employees.

• Receive and distribute incoming mail and parcels.

• Maintain visitor registration records.

Office Administration

• Manage office facilities, security, cleaning services, and daily office operations.

• Manage office supplies, stationery, and consumables.

• Coordinate with vendors and service providers (approximately 30 vendors).

• Arrange office maintenance, repairs, and equipment servicing.

• Support new employee onboarding and administrative arrangements.

• Handle ad hoc administrative requests, including transportation, gifts, and other services.

• Support employee engagement activities and internal events.

• Process and monitor recurring administrative expenses and payments.

• Track vendor contracts and renewal deadlines.

Procurement

• Receive and process purchasing requests from various departments.

• Source suppliers and obtain quotations.

• Evaluate quotations and recommend suitable suppliers.

• Prepare Purchase Orders (POs) and handle purchasing procedures.

• Follow up on order status and delivery schedules.

• Verify delivered goods, invoices, and payment documents.

• Monitor procurement budgets and purchasing expenses.

• Maintain and update the supplier database.

• Evaluate supplier performance and service quality.

Others: Other assignment from Managers.

• Ngày làm việc: T2 - T6 • Giờ làm việc: 09:00 - 18:00 • Cấp bậc: Có kinh nghiệm • Loại công việc: Toàn thời gian