Project Coordinator

Role Overview:

We are seeking a highly organized and proactive Project Assistant to support our hospitality interior design projects. This role is primarily administrative and focuses on assisting the Studio / Design Manager/BOD in planning, implementing, and monitoring project progress. Responsibilities include coordinating project activities, managing documentation, supporting risk management, and ensuring smooth communication among all stakeholders. The ideal candidate is detail-oriented, efficient, and capable of handling multiple tasks in a fast-paced environment.

Key Responsibilities:

Project Coordination & Administration:

- Assist the Studio / Design Managerin planning, implementing, and monitoring project progress.

- Prepare and manage all project-related documents and records.

- Perform administrative tasks to support smooth project execution.

- Monitor project schedules, follow up on pending tasks, and ensure deadlines are met.

- Track project deliverables, ensuring they align with quality standards and timelines.

- Support project risk management by identifying and reporting potential issues.

- Assist in preparing project close-out reports and final documentation.

- Perform other administrative tasks as assigned by the department head.

Communication & Stakeholder Coordination:

- Arrange and organize meetings, record meeting minutes, and track action items.

- Coordinate with relevant departments and sub-consultants to ensure timely project implementation.

- Act as a liaison between internal teams, clients, and external partners.

- Monitor and report project status to the Studio / Design Manager/BOD regularly.

Office & Procurement Support:

- Manage and update the project filing system, ensuring easy access to contracts, drawings, and invoices.

Business Development & Proposal Support:

- Assist Directors in pitching new projects and preparing proposals:

o Gather and compile information from various departments (Sales/Admin, Design, Technical) to build comprehensive project proposals.

o Draft and edit company introductions, project briefs, company profiles, and bidding documents, ensuring they meet client specifications and industry standards.

o Format and refine text and images to create visually appealing and professional documents.

- Help compile project presentations and client proposals.

- Conduct research on market trends, competitors, and potential clients.

• Ngày làm việc: T2 - T6 • Giờ làm việc: 09:00 - 18:00 • Cấp bậc: Nhân viên (associate) • Loại công việc: Toàn thời gian