Receptionist Cum Admin Officer

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Company Introduction Novasia Energy is a core member of the Ukko Renewable group and a leading developer of renewable energy projects in Southeast Asia. The company focuses on the development of solar, wind, and hydro power projects across Vietnam and the Philippines. Novasia Energy combines all critical capabilities required to originate and advance bankable renewable energy projects. This includes land identification and site securing, renewable resource assessment, environmental and social permitting in line with international standards, contractual structuring and power purchase agreement (PPA) negotiation, as well as financial engineering and financing preparation. Novasia Energy currently manages a development pipeline of approximately 1.5 GW of renewable energy projects in Vietnam, reinforcing the strong commitment of Ukko Renewable to accelerating the region’s energy transition and sustainable growth. BRIEF JOB DESCRIPTION: - Manage office supplies, equipment, printing service orders, and company assets to ensure smooth daily operations. - Liaise with vendors (building management, services, equipment, air-conditioner maintenance, water supply, asset procurement, etc.). - Support expatriate employees with visa, work permit, TRC arrangements, coordinate and obtain quotations from service providers. - Arrange meeting rooms and welcome guests visiting the company. - Assist with booking flights and hotels for staff business trips. - Monitor and process monthly payments for office expenses such as telephone, internet, electricity, rental, taxi cards, stationery, postage, and support the collection of invoices and related documents. - Assist with document translation, legalization, and processing. - Prepare and submit office expense payment requests for approval; process employees' business trip expense claims. - Manage petty cash and handle receipts and payments in accordance with company regulations. - Order Grab services and send mail using the company's Grab account. - Handle incoming and outgoing mail, document distribution within the office, and maintain records as required. - Organize company events such as (health program, company trip, year-end party, and happy time hours). - Liaise with government agencies to address all legal and office operational matters. - Perform other administrative tasks as assigned. • Ngày làm việc: • Giờ làm việc: • Cấp bậc: • Loại công việc: