Admin Manager

JOB PURPOSE

The Administration Manager is responsible for leading the company’s Administration, IT, Procurement, Asset Management, and Regulatory Affairs functions, ensuring effective operations, regulatory compliance, cost efficiency, and a safe and well-organized working environment. The role partners closely with senior management and cross-functional teams to strengthen corporate infrastructure, optimize support functions, and ensure the organization is well-equipped for sustainable growth.

KEY RESPONSIBILITIES

1. Corporate Administration & Regulatory Affairs

- Lead corporate administrative and regulatory matters, ensuring compliance with applicable laws and regulations.

- Oversee the company’s licenses, permits, and registrations, including ERC, IRC, business location registrations, education-related licenses, and other relevant permits.

- Oversee trademarks, copyrights, and other intellectual property-related matters, working with relevant internal and external parties.

- Build and maintain effective relationships with government authorities and regulatory agencies, including education authorities, local authorities, police, fire safety authorities, and other relevant stakeholders.

- Represent the company in regulatory inspections, official meetings, and external working sessions when required.

2. Administration, Procurement & Facility Management

- Lead overall office and facility management, including leasing, maintenance, renovation, security, workplace services, and company assets.

- Develop and oversee procurement strategy, policies, and processes, ensuring quality, cost effectiveness, compliance, and timely delivery.

- Lead vendor and outsourcing management, including supplier selection, negotiation, contract management, performance evaluation, and service quality.

- Ensure effective management of company assets throughout their lifecycle.

3. IT & Digital Infrastructure

- Lead the company’s IT function and ensure reliable, secure, and effective IT infrastructure and support services.

- Develop and implement IT strategies and annual plans aligned with business needs.

- Oversee IT vendors, service quality, information security, and continuous improvement of IT services.

4. Governance, Safety & Operational Excellence

- Develop and continuously improve administrative policies, procedures, and internal controls to enhance operational efficiency.

- Ensure compliance with Occupational Safety & Health, Fire Prevention & Fighting (PCCC), and workplace environment requirements.

- Establish appropriate emergency response and workplace safety procedures.

5. Budget & Team Leadership

- Develop and manage the Administration & IT budget, ensuring effective cost control and resource allocation.

- Lead, develop, and manage the Administration & IT team, setting clear objectives, performance standards, and development plans.

- Foster a professional, collaborative, and service-oriented team culture.

BENEFITS & COMPENSATION

- Competitive compensation package, negotiable based on experience.

- Full social insurance contributions at a high salary base, plus premium PTI health insurance.

- Up to 19 days of annual leave per year.

- English course scholarships for employees’ children at LLV centres.

- 13th-month salary, gifts for holidays, Tet and birthdays.

- Career development opportunities in a professional environment.

• Ngày làm việc: T2 - T6 • Giờ làm việc: 08:30 - 17:30 • Cấp bậc: Quản lý • Loại công việc: Toàn thời gian