Costing & Inventory Accountant

1. Responsibilities

• Ensure that all inventory receipt, issue, and balance transactions are recorded completely and accurately.
• Ensure that all inventory and product costing records and supporting documents are properly maintained and archived.
• Reconcile data and promptly resolve any discrepancies identified.
• Ensure that all reports are prepared and submitted within the required deadlines.

2. Authority

• Request relevant departments to provide complete records, documents, and data required for accounting entries, inventory reconciliation, and product costing.
• Verify the validity of supporting documents and request additional information or corrections for incomplete documentation in accordance with regulations.
• Participate in periodic and ad hoc inventory and asset counts, prepare minutes, and propose solutions for discrepancies in inventory, assets, and product costs.
• Access and retrieve data from systems and software within the scope of assigned access permissions.
• Propose solutions to improve warehouse management efficiency, cost control, and product cost optimization.

3. Knowledge & Experience

3.1 Education and Professional Experience

• Bachelor’s degree in Accounting, Auditing, Finance, or a related field.
• At least 8 years of experience in accounting, including a minimum of 3 years in cost accounting, inventory accounting, or a similar role.
• Good English skills, including reading inventory and product costing documents and communicating with relevant business partners.
• Candidates with experience in Retail, Fashion Retail, Trading, or Manufacturing are preferred, particularly in businesses with a large number of SKUs or multiple retail locations.

3.2. Inventory Accounting Knowledge and Experience

• Good understanding of warehouse management processes, goods movement, and inventory receipt, issue, and balance control.
• Experience in inventory reconciliation, stocktaking, and resolving inventory discrepancies.
• Ability to monitor inventory by item code, color, and size (SKU), and prepare inventory reports.

3.3. Cost Accounting and Cost of Goods Sold (COGS) Knowledge and Experience

• Knowledge and experience in cost accumulation, product costing, or cost of goods sold (COGS) calculation.
• Good understanding of inventory costing methods, such as FIFO and weighted average cost, as well as standard costing principles.
• Ability to monitor material consumption standards and analyze variances between actual costs and standard costs.

3.4. Knowledge of Systems and Reporting

• Experience using accounting software, ERP systems, or MISA; candidates with experience using POS systems are preferred.
• Experience preparing inventory receipt–issue–balance reports, product costing/COGS reports, and slow-moving inventory reports.
• Knowledge of fixed asset (FA) and tools and equipment management, depreciation, and expense allocation.

4. Skills & Competencies

4.1. Data Processing and Analysis Skills

• Proficient in Excel and data processing tools, with the ability to consolidate, reconcile, and analyze large volumes of data and identify discrepancies.
• Ability to analyze fluctuations in inventory, cost of goods sold (COGS), product costs, and expenses; identify the root causes of variances and recommend appropriate corrective actions.

4.2. System Proficiency and Reporting Skills

• Proficient in accounting software and ERP systems (SAP, Oracle or BRAVO experience is preferred), with the ability to retrieve, verify, and reconcile data across different systems.
• Ability to prepare, analyze, and present accurate and complete accounting reports within required deadlines.

4.3. Work Organization and Coordination Skills

• Ability to work independently, proactively handle accounting tasks, and follow through on assignments until completion.
• Strong coordination skills, with the ability to work effectively with Warehouse, Production, Purchasing, and Retail Operations teams to ensure data accuracy and consistency.

4.4. Professional Attributes

• Detail-oriented, honest, and highly responsible, with a strong commitment to data accuracy.
• Proactive in identifying issues, adhering to established procedures, and recommending improvements to inventory and cost control processes.