EXECUTIVE ASSISTANT TO DIRECTOR (TRỢ LÝ GIÁM ĐỐC)
18 - 22 triệu VNĐ/tháng
Hồ Chí Minh (On-site)
Nghỉ trọn T7, CN
Hạn chót 11/12/2026
Đăng 1 ngày trước
Ít hơn 5 ứng viên
Yêu cầu công việc
- Bachelor's degree in Business Administration, Management, International Business, or a related field.
- Previous experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or in a similar coordination role is preferred.
- Strong English communication skills, both written and verbal. Russian language proficiency is an advantage.
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and other office productivity tools.
- Excellent organizational, time management, and multitasking skills.
- Strong communication, interpersonal, and stakeholder coordination abilities.
- Ability to work independently, prioritize tasks, and handle sensitive information with a high level of confidentiality.
- Proactive, detail-oriented, adaptable, and capable of working under pressure.
- Strong problem-solving skills and willingness to learn.
Yêu cầu nên có
Previous experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or in a similar coordination role. Russian language proficiency.
Công việc cụ thể là gì?
- JOB OVERVIEW
The Executive Assistant will provide comprehensive administrative, operational, and coordination support to the Director, ensuring effective management of daily activities, smooth communication across departments, and timely execution of key business initiatives.
This role requires strong organizational skills, attention to detail, discretion, and the ability to handle multiple priorities in a fast-paced working environment.
- KEY RESPONSIBILITIES
Executive & Administrative Support
- Manage the Director's daily schedule, appointments, meetings, and business travel arrangements.
- Organize meetings, conferences, and corporate events, including preparation of agendas, meeting materials, and logistics.
- Prepare, review, and organize reports, presentations, business documents, and other materials as required.
- Manage incoming correspondence, emails, and confidential documents on behalf of the Director.
- Maintain and organize company records, databases, and administrative documentation, ensuring accuracy and confidentiality.
- Document key decisions, action items, assigned owners, and deadlines from management meetings. Ensure timely follow-up and provide regular updates on implementation progress.
Business Coordination & Follow-up
- Coordinate and communicate management directives to relevant departments, ensuring clear communication and timely execution.
- Monitor the progress of key business initiatives, departmental tasks, and assigned projects; proactively follow up on outstanding items.
- Coordinate with relevant departments on operational and HR-related matters to support management decisions.
- Prepare periodic and ad-hoc reports for the Director and other relevant stakeholders.
- Support document translation and facilitate communication in English when required.
- Maintain a centralized task tracking system to monitor assignments, deadlines, responsible persons, and progress across departments. Proactively follow up on pending tasks, identify delays, and escalate unresolved issues to the Director.
- Act as a coordination point between the Director and department heads to facilitate cross-functional collaboration, identify operational bottlenecks, and drive timely resolution of issues within delegated authority.
Research & Operational Improvement
- Conduct research, collect information, and prepare reports to support management's decision-making.
- Identify potential operational issues, assess situations, and recommend appropriate solutions.
- Support business-related discussions and external communications, including client coordination and negotiations when assigned.
- Proactively identify opportunities to improve administrative workflows and internal coordination processes.
- Undertake other duties and special projects as assigned by the Director.
