Finance and Accounting Analyst (Account Payable)

JOB PURPOSE:

Act as the Vietnam counterpart to the Regional AP Team, ensuring invoices processed regionally are valid under Vietnamese tax and accounting regulations and correctly recorded under VAS and Group accounting policy. The role owns what cannot be performed outside Vietnam: local statutory and tax validation, the original document archive, vendor reconciliation and accruals, and the weekly bank reconciliation.

Regional review covers commercial and policy compliance. Vietnamese regulatory validity remains the responsibility of this role and of the Vietnam entity.

Objectives:

• Regional and local processing run as one cycle, with no invoice stalled between the two teams.

• Minimize the number of invoice enters the Vietnam books that fails local invoice, VAT or CIT validity requirements.

• The original document archive is complete and retrievable for audit or tax inspection at any time.

• Cash in the books agrees to the bank weekly, with reconciling items cleared promptly.

• Payables, accruals and vendor balances are complete and accurate at each close.

JOB ACCOUNTABILITIES & PERFORMANCE INDICATIOR

Coordination with the Regional AP Team and local recording (20%)

• Act as the single Vietnam contact for the Regional AP Team: submit invoices and supporting documents, respond to queries, and track each invoice through to posting.

• Perform the Vietnam-specific validation the regional review does not cover: entity name and tax code, invoice form, e-invoice validity on the tax authority portal, and the conditions for VAT credit and CIT deductibility. Refer FCT-bearing invoices to the Tax Specialist before recording.

• Record payables, expenses and prepayments under VAS and Group policy with correct account, entity, site and cost dimension coding.

• Reconcile the regional AP workflow to the local ledger so nothing is lost between systems; escalate to the Accounting Lead any regionally approved invoice that would not satisfy Vietnamese requirements, and withhold posting until resolved.

• Maintain local vendor master data including bank details, with independent verification of any change.

Document collection, filing and statutory archive (15%)

• Collect and control original invoices and accounting and tax documents, and follow up on outstanding originals regardless of where the invoice was reviewed.

• File and archive in the sequence and form required by Vietnamese regulations so any transaction is traceable to its supporting documents; maintain the retention schedule and borrowing log.

• Prepare document sets requested by external auditors, tax inspectors and internal reviewers.

Weekly bank reconciliation (15%)

• Reconcile all bank accounts and entities weekly, agreeing the general ledger to bank statements; investigate and clear reconciling items and escalate aged or unexplained items.

• Record bank charges, interest and foreign exchange differences with supporting documentation.

AP ageing, vendor reconciliation and accruals (20%)

• Maintain and report the AP ageing by vendor and entity, including items pending regional review; perform vendor reconciliations and obtain balance confirmations for audit.

• Prepare the accrual schedule for goods and services received but not invoiced at each close, with supporting evidence, and release accruals in the following period.

• Maintain the schedule of prepayments and supplier advances and ensure timely amortisation and clearing.

Fixed asset and CIP support (10%)

• Match contractor and supplier invoices to the CIP register by project and site; prepare the capitalisation package for asset additions, including acceptance and handover documents, and support periodic asset verification.

Staff expense claims and advances (10%)

• Process expense claims against policy, checking eligibility, limits, supporting invoices and approvals; maintain the advance register, monitor settlement and report policy exceptions.

Month-end and year-end close support (10%)

• Prepare assigned schedules, reconciliations and journal entries within the close calendar, and confirm the AP cut-off with the Regional AP Team at each close so all reviewed invoices are posted in the correct period.

• Ngày làm việc: T2 - T6 • Giờ làm việc: 09:00 - 18:00 • Cấp bậc: Có kinh nghiệm • Loại công việc: Toàn thời gian