Operations Secretary

Công việc cụ thể là gì?

- Provide professional administrative and secretarial support to the Operations Director and Operations Management Team. - Prepare, draft, format, and distribute correspondence, presentations, reports, announcements, and other business documents. - Translate documents, emails, reports, and presentations between English and Vietnamese when required. - Manage incoming and outgoing correspondence, emails, and documentation. - Maintain filing systems and ensure proper document control and record retention. - Manage calendars, schedules, and appointments for Operations Management. - Coordinate, organize, and prepare meetings, workshops, and management reviews. - Arrange meeting logistics including conference rooms, invitations, catering, and required documentation. - Prepare meeting agendas, record minutes, track action items, and follow up on completion status. - Support cross-functional coordination between Production, Engineering, Supply Chain, Quality, HSE, and other departments. - Coordinate domestic and international business travel arrangements. - Arrange flight bookings, transportation, accommodation, visa applications, and related travel documentation. - Liaise with travel service providers and monitor travel-related expenses. - Organize customer visits, supplier visits, audits, and internal group visits. - Support visitor reception activities and ensure a professional visitor experience. - Monitor and administer departmental office supplies, stationery, and common facilities. - Support purchase requests and follow-up activities related to departmental requirements. - Maintain records of departmental expenses and support budget monitoring activities. - Assist in preparing periodic operational reports and management presentations. - Support administrative activities related to operational projects and continuous improvement initiatives. - Ensure timely and accurate communication between Operations Management and relevant stakeholders. - Collect, compile, and consolidate information required for management reporting. - Maintain confidentiality of sensitive operational and business information. - Support internal communication activities and information distribution across departments. • Ngày làm việc: • Giờ làm việc: • Cấp bậc: • Loại công việc: