Secretary (Fresher, 8-month contract)

Công việc cụ thể là gì?

We are seeking a Secretary to provide administrative and operational support to the Legal Services team. The key responsibilities include: 1. Administrative & office support • Managing emails and diaries, business contact list, organizing meetings (including meetings scheduling, meeting logistics, conference bookings) • Arranging domestic and international travel • Managing office supplies, working facilities and stationaries • Assisting in general administrative processes necessary for the firm’s operations 2. Document preparation & management • Establishing, organizing hard files and digital files, and updating files following instruction of Partners and Directors • Filing and managing both professional and administrative database of the law firm • Printing, photocopying and scanning 3. Billing & reporting support • Assisting the professional staff with time recording where appropriate • Processing business expenses records and business expenses claims upon request • Preparing first drafts of invoices, expense reports • Maintaining records for internal reporting and compliance purposes (In/Out document record, Engagement books, training record) 4. Other support • Generally providing support to the professional staff to allow them to concentrate on legal work • Cấp bậc: Nhân viên (associate) • Loại công việc: Toàn thời gian