Admin Assistant (Temporary)

KEY RESPONSIBILITIES | Role Period: 9 x Months

With possibility of transitioning to permanent role

− People and Culture:

■ Support Directors and senior teams with interviews, meetings and all newcomers’ requirements;

■ Support People and Culture Team;

■ Studio Info Calendar Management.

− Record Keeping:

■ Employee Information to records

Labor Contract / Termination Agreement / SHUI Claim etc

■ Studio attendance | Leave Application matters

Ensuring overall compliance with company policy

− Travel & Legal Stay Items:

■ Business Visa applications (Vietnam / Australia)

■ Work Permit, Temporary Residence Card

■ Competitive Travel Arrangements

Accommodation / Transportation / Restaurant reservation etc

− General Studio Daily Operations:

■ Finance Support: General coordination and support with incoming Invoices (VAT)

■ Clients & Project Support: Record keeping alongside doc deliveries and receiving

Hard Copy Filing/ Documents & Registers/ Contracts / Acceptance Minutes / Delivery Notes

■ Pantry & Facility Support: Ensure overall office and pantry cleanliness.

■ Refreshment Preparation: Prepare tea and coffee for meetings or upon request.

■ Events | Marketing & Comms:

Internal and external communications, photography, and event logistics;

Office events (Planning and implementation)

■ Others: Performs other duties as assigned.

• Giờ làm việc: 08:30 - 17:30 • Cấp bậc: Nhân viên (executive)