Coordinator, Summit Logistics and Reporting (06-month & Third-party Contract)

Công việc cụ thể là gì?

- Responsible for planning and coordinating all operational, logistical, procurement, and reporting activities to ensure the successful delivery of RMIT Vietnam's participation in major summits and events. - Acts as the central liaison between internal stakeholders and external vendors, overseeing timelines, budgets, on-site event execution, and post-event reporting to maximize engagement outcomes and operational efficiency. - Establish the official summit toolkit, project tracker, and comprehensive operational documentation to maintain clear visibility of all deliverables. - Develop and manage master timelines, checklists, and schedules to ensure all key tasks are executed systematically and on time. - Maintain accurate database records and inventory trackers for summit materials and operational supplies. - Formulate detailed budget estimates and track all upcoming summit expenses to ensure strict compliance with RMIT financial guidelines. - Manage the procurement lifecycle: draft technical specifications, request booth quotations from designated design and production vendors, and compare vendor proposals. - Supervise the preparation of summit merchandise in coordination with promotional materials and collateral packages. - Supervise physical booth installation, setup, and safe dismantling (pack down) at the summit venue. - Liaise directly with visitors, students, VIP guests, and summit organizers on-site to handle inquiries and manage crowd flow. - Coordinate the collection and organization of event assets, including photographs, media files, and digital materials. - Draft the comprehensive post-summit operational report, detailing the number of visitor engagements, potential leads generated, and qualitative feedback. • Ngày làm việc: • Giờ làm việc: • Cấp bậc: • Loại công việc: