Finance & Admin Manager

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The Finance & Admin Manager is responsible for the overall operation of the School's Finance & Administration function, combining hands-on financial responsibilities with team management and financial reporting. The role takes direct responsibility for budget preparation and monitoring, PO review, funding planning, cash-flow forecasting, payment authorisation, banking, and management/Group reporting, while overseeing the Accounting function through the Chief Accountant. Key Accountabilities: • The School's budget, funding and cash position are effectively planned and monitored. • Financial commitments and payments follow appropriate approval and control procedures. • Bank payments are properly authorised. • Leadership and Group Management receive reliable and timely financial information. • The Finance & Administration team operates effectively on a day-to-day basis. Detailed responsibilities: 1. Budget, Financial Planning & Funding • Lead and coordinate the annual budget process. • Consolidate departmental budgets and prepare the overall School budget for Leadership and Group approval. • Monitor actual expenditure and income against the approved budget and follow up on significant variances with relevant departments. • Review financial commitments and approved but unpaid amounts to ensure appropriate budget and cash management. • Prepare and manage the monthly Funding Plan and funding requests. • Prepare cash-flow forecasts using actual cash position, expected receipts, payments and financial commitments. • Work with the Chief Accountant to ensure accounting data used for budget monitoring, funding and forecasting is accurate and up to date. 2. PO, Payment & Banking • Prepare/review POs and monitor the approval process. • Check expenditure against the approved budget before financial commitments are made. • Consolidate PO information from departments for Leadership/Group approval as required. • Review Payment Vouchers and payment requests prepared by the Accounting team. • Review payment approvals and ensure required financial controls have been followed before payment. • Act as the School's Account Holder / Authorised Bank Signatory, where designated. • Authorise/sign approved payments and release/submit payments to the bank. • Follow up on payment status and work with the Chief Accountant to resolve significant banking or payment issues. 3. Financial & Management Reporting • Prepare and analyse regular management reports for School Leadership. • Review actual financial performance against budget and explain significant variances. • Prepare cash-flow, funding and other financial information required for management decision-making. • Own financial reporting and responses to Group Management. • Coordinate with the Chief Accountant to obtain accurate accounting schedules and supporting information for management and Group reports. • Respond to financial queries from School Leadership and Group Management accurately and within required timelines. • Review VAS/statutory reports prepared by the Chief Accountant where required. 4. Financial Control & Operational Oversight • Maintain practical oversight of the School's financial controls and approval processes. • Review significant or unusual transactions and follow up on financial-control issues. • Review key outputs from MISA and bank reconciliations where required. • Monitor the financial impact of payables, commitments and significant receivable issues. • Maintain oversight of significant VAT, PIT, FCT, CIT and other compliance matters managed by the Chief Accountant. • Ensure appropriate segregation between payment preparation, checking, approval and bank authorisation. Support the Finance team directly with operational work during busy periods, staff absence or complex transactions. 5. Team & Administration Management • Manage the overall Finance & Administration function and ensure responsibilities are clearly allocated. • Directly manage and support the Chief Accountant. • Maintain overall oversight of the two Accountants through the Chief Accountant. • Directly manage the Receptionist and Front Office function. • Coordinate Finance and Administration activities with other School departments. • Ensure effective communication of relevant financial and administrative requirements across the School. • Improve practical workflows, documentation, systems and reporting processes where appropriate. • Ngày làm việc: • Giờ làm việc: • Cấp bậc: • Loại công việc: