[HCM] Admin Executive (Nhân Viên Hành Chính)

MAIN DUTIES & DETAILED ACTIVITIES

Responsibility 1 – Reception & Documentation (30%)

- Handle incoming/outgoing calls, mails and documents; maintain proper records.

- Welcome guests, check schedules and guide them to meeting rooms when needed.

- Manage office administrative supplies and services, including stationery, drinking water, name cards, office equipment, plants, photocopying, etc.

- Handle notarization/certification when required.

- Coordinate with landlord/building management regarding parking, repairs, goods delivery and other related matters.

- Handle other ad-hoc administrative tasks as assigned.

Responsibility 2 – Uniform Management (15%)

- Act as the focal point for uniform management across all stores.

- Receive uniform orders from stores, arrange purchasing, process data and coordinate delivery.

- Monitor uniform stock, orders and delivery status on a monthly basis.

- Record and submit uniform data to HR before the monthly payroll period.

- Handle other uniform-related tasks when required.

Responsibility 3 – Admin & Service Management (55%)

- Arrange and monitor cleaning schedules for the office and related areas.

- Coordinate with suppliers to ensure service quality and smooth operations.

- Manage various services including cleaning, laundry, printing, EMS, pest control, security, internet, gardening, car rental, parking, garbage collection, hotel booking and flight tickets.

- Follow up and resolve service-related issues; process supplier payments.

- Monitor contracts and handle contract renewal/annex procedures when required.

- Search for new suppliers and compare prices and service quality when needed.

- Perform other tasks as assigned by the Line Manager.

• Ngày làm việc: T2 - T6 • Giờ làm việc: 9:00 - 18:00 • Cấp bậc: Nhân viên (associate) • Loại công việc: Toàn thời gian