[HCM] Procurement Executive (Food)

I. ROLE PURPOSE

The Procurement Executive (Food) is responsible for sourcing, negotiating, and managing imported & local dry and packaged food material categories to ensure cost competitiveness, supply continuity, regulatory compliance, and product quality for across operation & production.

II. KEY ACCOUNTABILITIES

1. Strategic Sourcing & Supplier Management

• Identify, evaluate, and develop the suppliers of in-charged category.

• Conduct RFQ/RFP processes and perform commercial evaluations, including cost structure analysis.

• Negotiate with suppliers for all terms of purchasing.

• Establish and maintain supplier performance evaluation.

• Develop dual/multi-sourcing strategies to mitigate supply risk.

2. Cost Management & Commercial Analysis

• Monitor global commodity trends of in-charged category for food price forecast.

• Analyze landed cost components and propose cost optimization initiatives.

• Support annual budgeting and rolling forecasts for assigned categories.

• Conduct cost benchmarking and market intelligence reporting.

• Recommend procurement strategies.

3. Import & Regulatory Compliance

• Ensure full compliance with local food safety and import regulations.

• Coordinate documentation (CO, Health Certificate, specification sheets, labeling compliance).

• Liaise with forwarders and customs brokers to ensure timely clearance.

• Mitigate risks related to regulatory changes and import policy updates.

4. Cross-Functional Collaboration

• Collaborate closely with Operation Admin for quality issue resolution and supplier claims management. (Fixed spelling error from original text)

• Partner with R&D and Operations on new product development and reformulation projects.

• Coordinate with Finance and QA for payment & food safety requirements.

• Support internal stakeholders on procurement-related requests and ad-hoc sourcing needs.

5. Documentation & Compliance

• Prepare, manage, and properly archive procurement documentation.

• Ensure all procurement activities are fully compliant with company policies, approval matrix, audit requirements, and applicable local regulations in Vietnam.

• Support internal and external audits, compliance reviews, and documentation checks by providing accurate and complete procurement records when required.

• Ngày làm việc: T2 - T6 • Giờ làm việc: 09:00 - 18:00 • Cấp bậc: Nhân viên (associate) • Loại công việc: Toàn thời gian