HR Admin Cum Receptionist

Công việc cụ thể là gì?

Main duties: ● Receptionist: - Guide visitors/clients to contact the correct departments or individuals and notify relevant teams to ensure proper communication. - Operate the company’s reception desk and hotline; answer incoming calls and transfer them to the appropriate departments/individual. - Receive, record, and distribute all incoming/outgoing documents to the correct recipients to ensure nothing is misplaced or lost. - Manage meeting room equipment and supplies. Coordinate and schedule meeting-room usage efficiently. Prepare meeting rooms (equipment, drinking water, etc.) according to the schedules of the Board of Management and other departments. - Manage administrative expenses within the assigned scope. - Book air tickets and hotel accommodation for employees. - Arrange company cars/taxis for airport transfers or business trips when required. ● Office Management: - Supervise daily office operations, ensuring cleanliness, organization, and maintenance of office facilities. - Supervise housekeeping services to ensure a clean and tidy working environment. - Oversee office supplies inventory, procurement, and management to ensure continuous availability of essentials. - Coordinate with vendors for repairs, maintenance, and servicing of office equipment, furniture, and facilities. - In charge of renovating, maintaining and repairing items at common areas (toilet, meeting room, canteen, locker’s room, parking lot, security guard room, office …) ● Security & Safety: - Manage building security, ensuring all protocols are followed, including the maintenance of access control systems, CCTV, and emergency procedures. ● Event & Travel Coordination: - Oversee the planning and execution of company events, meetings, and gatherings, ensuring all logistics are in place. - Manage travel arrangements and accommodation for employees, ensuring cost-effectiveness and compliance with company policies. - Support company cultural activities (e.g., organizing Happy Hour and other internal events). - Collecting, tracking & reporting: - Collect, verify, and consolidate administrative expense documents. - Record, categorize, track, and reconcile expense data in the system to ensure accuracy and transparency. - Prepare periodic expense reports, identify unusual or over-budget items, and propose cost control and optimization measures. ● Other required tasks of Manager • Ngày làm việc: • Giờ làm việc: • Cấp bậc: • Loại công việc: