HR-Admin Supervisor (Urgent)

POSITION SUMMARY:

We are looking for an experienced, dedicated Factory HR-Admin Supervisor to join our team. As the HR-Admin Supervisor, with a primary focus on the entire HR-Admin tasks and responsibilities. The role ensures that the company attracts, develops, and retains qualified employees, while maintaining an effective and compliant HR and administrative system. You will play a key role in creating and maintaining a positive and productive work environment for our employees.

ROLE AND RESPONSIBILITIES

Candidate can start immediately is advantaged.

1. Recruitment (20%)

‒ Collaborate with department heads to identify staffing needs and create/update job descriptions.

‒ Support planning recruitment annually and control cost in budget.

‒ Manage the end-to-end recruitment process: posting job ads, screening CVs, interviewing, and preparing job offers.

‒ Build and maintain candidate databases and talent pipelines for critical positions.

‒ Coordinate onboarding programs and ensure smooth integration for new employees.

‒ Track recruitment metrics and prepare periodic reports for management.

2. Payroll and performance evaluation (30%)

‒ Maintain accurate and up-to-date employee records, including personnel files, performance and rewards records, and training records.

‒ Handle Attendance & leaves management, end-to-end handling of payroll process, SHUI, PIT

‒ Support implementation of the performance management process, including goal setting, performance evaluations, and improvement plans.

3. HR Operations (20%)

‒ Handle in maintaining employee records and HR documentation (contracts, performance reviews, etc.).

‒ Support HR policies and procedures implementation and compliance with labor laws.

‒ Be responsible for legal issues related to company operations, HR report to State Agencies.

‒ Take over internal communication and employee engagement activities.

‒ Document for expats: Visa, Work Permit, Temporary Residence Card...

4. Learning & Development (10%)

‒ Conduct training needs analysis in collaboration with line managers.

‒ Support develop annual training plans and budgets.

‒ Coordinate internal and external training sessions (soft skills, technical skills, compliance, etc.).

‒ Maintain training records and evaluate the effectiveness of training programs.

‒ Support talent development, employee engagement, and succession planning initiatives.

5. Administrative (20%)

‒ Office management: Arrange, organize, and maintain workspace, manage stationery, office equipment, and other company assets.

‒ Document and file management: Prepare, receive, process, and store all types of documents, records, official dispatches, and documents related to the company's operations.

‒ Support the preparation of administrative procedures and regulations

‒ Manage, monitor, and implement payment requests and issue assets, equipment, uniforms, labor protection, and general supplies of the factory and company.

‒ Manage, monitor contracts, make payments for expenses related to Store and company logistics such as: House leasing, electricity, water, internet, telephone, garbage, transportation, drinking water, office tea-break, security services, cleaning services, trees, IT, other related services...

‒ Perform reception work, receive guests coming to work.

‒ Make hotel reservations, air tickets, transportation, etc. related to company employees' business trips.

‒ Support other departments to solve administrative issues, organize events, food safety and hygiene, occupational safety and hygiene, fire prevention and fighting, etc. and related activities.

‒ Coordinate work to obtain FSSC, Halal, Food Safety and Hygiene, Occupational Safety and Hygiene certifications, and related certifications.

6. Other tasks

Perform other HR and Administrative tasks as required by Line Managers and the BOD.

• Ngày làm việc: T2 - T7 • Giờ làm việc: 08:00 - 17:00 • Cấp bậc: Quản lý • Loại công việc: Toàn thời gian