HR Operations Team Leader

Key Responsibilities

1. HR Operations

• Be the first contact person for employees on HR matters and daily HR requests

• Coordinate employee onboarding, contract renewal, transfer, promotion, and termination processes

• Support employee communication and HR activities to maintain smooth daily operations

• Maintain employee records and personnel files in accordance with company requirements

• Coordinate HR administrative activities and provide operational support across departments when needed

• Provide backup support across HR team when needed.

2. HR Compliance & Labor Administration

• Prepare and submit labor reports and other required reports to authorities on time

• Maintain labor documents and employee records for audits, inspections, and internal reviews

• Coordinate communication and implementation of ILR, Code of Conduct, company policies, and HR procedures

• Follow up employee disciplinary cases, attendance issues, employee complaints, and workplace conflicts

• Follow up actions required after labor inspections, audits, or employee relations case

• Ensure daily HR practices comply with labor law, company policies, and internal procedures.

3. HR Systems & Reporting

• Maintain accurate employee data in HR systems

• Perform regular data checks and follow up on missing or inaccurate information.

• Promote effective use of HR systems by employees and managers

4. Administration & Employee Services

• Manage daily office administration activities and workplace support services

• Supervise company drivers, vehicle usage schedules, maintenance activities, fuel records, and related documentation

• Monitor office cleaning services and workplace hygiene standards

• Oversee canteen services, meal quality, employee feedback, and supplier performance

• Coordinate office maintenance, facility repairs, utilities, office equipment, and workplace improvement activities

• Manage office supplies, stationery, uniforms, and other employee service items

• Support travel arrangements, accommodation bookings, transportation arrangements, and visitor coordination when required.

• Manage corporate legal documents (ERC, IRC, Charter, POA) and coordinate all related filings, renewals and compliance requirements.

5. Employee Engagement & Company Events

• Plan and organize employee engagement activities throughout the year

• Coordinate Long Service Awards, Year-End Party, Company Outing, employee meetings, sports activities, Lunch & Learn sessions, and other company events

• Prepare event announcements, invitations, attendance records, and post-event summaries

• Collect employee feedback and recommend improvements for future activities.

6. HR Process Improvement & Documentation

• Maintain HR policies, procedures, forms, templates, and employee communication materials

• Ensure approved documents are uploaded and maintained in SharePoint or designated document repositories

• Review HR processes and identify opportunities to simplify administrative work and improve efficiency

• Develop practical guidelines and work instructions for employees and managers when needed.

• Standardize HR forms and documentation to improve consistency and reduce errors.

• Support continuous improvement of HR and administrative services.

• Ngày làm việc: T2 - T6 • Giờ làm việc: 08:00 - 17:00 • Cấp bậc: Quản lý • Loại công việc: Toàn thời gian