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About the Role
We are seeking a detail-oriented and proactive Logistics Coordinator to join our logistics team. In this role, you will be responsible for managing end-to-end shipment operations, coordinating vessel bookings, and ensuring the accuracy and timeliness of shipping documentation. You will oversee daily shipment tracking, identify potential risks, and implement solutions to avoid delays or operational disruptions.
Working closely with Buyers, Sellers, carriers, and internal teams, you will ensure that all shipments are executed smoothly, in full compliance with contract terms and international trade requirements, while maintaining high standards of operational efficiency and service.
Key Responsibilities
• Oversee end-to-end shipment operations, proactively identifying and resolving potential delays and risks.
• Track daily shipment status, ensuring accurate updates and timely follow-up across all files.
• Review Shipping Instructions (SI) and ensure compliance with contracts, payment terms, and customer requirements.
• Monitor FCA/Spot deliveries: Keep track of allocation, stock, planning, and shipment status, and follow up proactively to avoid delays and operational risks.
• Coordinate vessel bookings with shipping lines, agents, and forwarders, ensuring schedules meet ETD/ETA and POL/POD requirements.
• Coordinate with buyers, sellers, traders, warehouses, carriers, and internal teams to ensure smooth shipment execution.
• Prepare, review, and verify shipping documents, including B/L, commercial documents, and certificates.
• Verify booking confirmations, container details, vessel schedules, and cut-off dates before releasing information.
• Monitor cargo readiness, loading, vessel departure, transshipment, and arrival milestones.
• Follow up on demurrage, detention, storage, and other logistics charges, ensuring timely clarification and resolution.
• Coordinate OBL, SWB, telex release, and other document releases in line with payment and contractual requirements.
• Maintain accurate shipment records and update internal systems with the latest operational and financial information.
• Identify and resolve shipment, documentation, and operational discrepancies in coordination with relevant stakeholders.
• Provide regular shipment updates, escalate critical issues, and support continuous improvement of logistics processes.
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