Office Administrator

We are seeking a proactive and well-organized HR & Admin Executive with a primary focus on office administration and daily operational support. This role is responsible for ensuring smooth office operations, managing administrative processes, coordinating with internal departments and external vendors, and providing general office support. HR-related tasks will be handled as supporting

functions. The ideal candidate is detail-oriented, well-organized, and able to manage multiple administrative tasks efficiently in a dynamic working environment.

Tasks and Responsibilities:

1. Office Administration & Facilities Management

• Greet and receive visitors; manage reception area and incoming calls with professionalism and courtesy.

• Handle all incoming and outgoing correspondence, documents, and deliveries, ensuring timely and accurate distribution.

• Manage inventory and procurement of office supplies, equipment, pantry items, and other operational necessities.

• Ensure office cleanliness, safety, and proper working conditions; coordinate with cleaning, security, and maintenance service providers.

• Oversee regular maintenance, repair, and proper usage of office assets, equipment, and facilities.

• Maintain general office order and support daily administrative operations.

2. Travel, Logistics & Expatriate Support

• Arrange domestic and international travel for employees and guests, including flights, hotels, transportation, and restaurant bookings.

• Provide administrative support for expatriates, including visa, Work Permit, and Temporary Residence Card (TRC) procedures.

• Coordinate accommodation arrangements and other logistics support for expatriate employees as required.

3. Executive & Meeting Support

• Prepare, arrange, and set up meeting rooms; provide administrative assistance during meetings when necessary.

• Coordinate with internal departments to support administrative requests and ensure smooth company operations.

• Assist management and team members with ad-hoc administrative tasks when assigned.

4. HR Administration Support

(Supporting function only)

• Support new employee onboarding, including email setup, workstation preparation, equipment arrangement, and collection of required personal documents.

• Assist in maintaining employee records, HR documentation, and filing systems in accordance with company policies.

• Support tracking of employee attendance, timekeeping, and leave records.

• Assist in collecting and preparing employee information for personal income tax finalization and labor union-related settlements.

• Act as a point of contact for basic HR-related inquiries and escalate issues to relevant parties when necessary.

• Giờ làm việc: 08:00 - 17:00 • Cấp bậc: Nhân viên (executive)