Senior HR Officer

JOB SCOPES

1. Compensation & Benefits (C&B)

• Prepare and process monthly payroll calculations, compulsory insurance contribution, payable personal income tax, trade union fund contribution, etc. with accuracy and timeliness to ensure compliance with company policies and governmental legal requirements.
• Administer all compulsory insurance transactions, including employee enrollment, adjustments, termination procedures, and other statutory benefits claim in accordance with applicable regulations.
• Handle Personal Income Tax (PIT) declarations, annual finalization, tax registration, PIT receipt issuing, dependent registration/update, etc. accordance with applicable regulations.
• Prepare labor cost reports and compensation analysis as required.
• Maintain and update employee compensation records and HR databases as requested by reporting manager.

2. Attendance & Leave Management

• Monitor employee working shifts, daily attendance records and ensure accurate timekeeping data.
• Maintain employee leave records including annual leave, travel leave, sick leave, maternity leave, and other leave entitlements.
• Verify attendance, overtime, and leave applications in accordance with company policies.
• Generate monthly, periodic attendance and leave reports.
• Coordinate with reporting manager to resolve attendance discrepancies and leave-related issues.

3. Training & Development

• Coordinate annual training needs analysis and training planning.
• Work with reporting manager to organize internal and external HR training programs, workshops and onboarding activities.
• Work with relevant departments and managers to prepare onboard training schedule.
• Maintain internal and external training records, training bond liabilities, participant/trainee’s feedback, training evaluation and prepare data analysis to improve continuous training effectiveness.
• Monitor training budgets and training KPI achievement.

4. Employee Engagement & Activities

• Plan and organize employee engagement activities, team-building events, company celebrations, and wellness programs.
• Coordinate employee communication and internal HR campaigns.
• Support employee recognition programs and employee satisfaction initiatives.
• Promote company culture, Philosophy, Our Future and positive workplace relationships.
• Play role as Blackjack promoter to promote Blackjack activities in HORIBA Vietnam.

5. Recruitment and onboarding

• Work with vendors for job posting, candidates search
• Consolidate the candidate’s summary and report to reporting Manager
• Arrange interview schedule include but not limit to contact candidates/headhunter, reserve meeting room/interviewer’s calendar, welcome candidates, etc.
• Support onboarding activities and coordinate with IT, Finance & Admin Departments to arrange necessary equipment (laptop, mobile phone), workspace, etc. for new employees.

6. HR Administration & reports

• Collect and record required personal profile documents from employees into HR System.
• Response to work with direct manager, relevant authorities/vendors to obtain and update work permit, visa, temporary residence card, apartment rental, etc. for foreign employees.
• Prepare and submit regular HR reports as required by reporting manager and local authorities.
• Maintain accurate employee records and HR documentation, HR databases under assigned roles.
• Support HR audits and internal/external inspections.
• Response to work directly with HR department’s suppliers/vendors for contract, payment or other tasks.
• Directly work or cooperate with line manager to handle relevant authorities’ requirements.
• Assist reporting manager in developing and updating HR policies, procedures, and forms to ensure compliance with labor regulations, tax regulations, company policies and improving HR operation efficiency.
• Provide frequent reports/updates to reporting manager.

• Ngày làm việc: T2 - T6 • Giờ làm việc: 9:00 - 17:30 • Cấp bậc: Có kinh nghiệm • Loại công việc: Toàn thời gian