Project Secretary

Lương không công khai

Hồ Chí Minh (On-site)

Có làm T7

Hạn chót 24/10/2026

Đăng 27 ngày trước

Rất đông ứng viên

Yêu cầu công việc

  • Foreign Language or Business Administration University Degree
  • 2 years of experience as Project Secretary
  • Experience in ISO 9001:2015 system is preferable
  • Experience at project organization/management skill
  • Experience in construction industry and technical term translation
  • Experience in taking meeting minutes by English
  • Very good command of English – Vietnamese is a plus
  • Proficiency with MS Office (Word, Excel, Powerpoint), MS Project ability is a plus
  • A smart appearance and professional manner
  • Attention to details and carefulness
  • Pro-active approach to challenges, honest, responsible
  • Strong collaboration, good communication and interpersonal skills

Yêu cầu nên có

Experience with the ISO 9001:2015 system Vietnamese language ability Ability to use MS Project

Công việc cụ thể là gì?

  • Synthesis of the construction schedule, the volume of work performed during the day;
  • Take care all client liaison related to the project schedule;
  • Attend initial project meetings to know project relevant client team and way of work;
  • Take/ check meeting minutes of each meeting and distribute to the involved parties, record deliverables;
  • Collect and check all document, document control.
  • Receive and return submit documents from contractors and distribute to relevant personnel.
  • Tracking and follow code document submit include internal and external on project.
  • Prepare records delivery;
  • Monitoring the implementation of the project personnel, attendance, expense accounts;
  • Implementation of office operations, project logistics;
  • Check English spelling + grammar of all documents & Translation from Vietnamese into English and vice versa;
  • Check time record of each team member, prepare project time tracking and warn if time spend is over budget;
  • Prepare Tender prequalification for submission;
  • Coordinate with team for preparation of Final Acceptance as well as support for completion As-built document if required.
  • Prepare weekly project tracking list ;
  • Submit, record project documents in accordance with ISO and regulations of companies.
  • Provide full admin support to the project team and coordinate relevant department to ensure the smooth running of the project operation (logistic, hotel, transportation, etc.)
  • Monitoring, recording, and control all project documents efficiently including print, scan documents.
  • Check and verify claim & invoice of project team as well as making payments when be required
  • Do the other task as required by the line manager.
• Ngày làm việc: T2 - T7 • Giờ làm việc: 08:00 - 17:00 • Cấp bậc: Nhân viên (associate) • Loại công việc: Toàn thời gian

Quyền lợi có gì?

Bảo hiểm & sức khoẻ

Social Insurance, health insurance, unemployment insurance accordance with the law;
PVI insurance, health check-up.

Cân bằng công việc-cuộc sống

Holidays and annual leave in accordance with the law.

Khác

Salary by negotiation;
Other remuneration policies: Lunch allowance, other allowances in accordance with company regulations, year-end bonuses and pay rise yearly based on business situation.