Administration Assistant

Công việc cụ thể là gì?

1. Office Administration work • Arrange, send, track and receive parcels, samples and documents (usually use FedEx, DHL, ...courier). • Check invoices, receipts to process payments, then update the imprest account/template expenses. • Manage office equipment, office suppliers, contact with the building maintenance to solve any issues. • Arrange Visas, book tickets, hotels for visitors and staff. • Ensure daily office duties. • License update, renewal every three years. • Office stationery purchase. • Documents preparation. 2. HR Assistance • Work with recruitment services to post job advertisements. • Review candidate's CVs, arrange interviews, conduct reference checks, and arrange process of hiring employees. • Submit Vietnamese social insurance in TS24 system and contact with Social Insurance Department to handle problems. • Submit reports (Quarterly foreigner labor report and tax invoice/Annual Report on activities of Representative Office) to government authorities. • Submit Work Permit, Vietnamese Visa or TRC for Country Director. • Submit documents for notarization to the Consulate. 3. Secretarial Responsibilities • Maintain directors’ appointment and travel calendars and organize business travels, including reservation of hotel accommodation, restaurant reservations, flight tickets, travel document application, etc. • Prepare and submit expense statements as requested. • Exercise reliable personal judgment and act with tact to greet and screen visitors, incoming calls. • Communicate directors’/managers’ instructions to department and/or various individuals, provide and obtain information from managers. • Prepare complex correspondence, reports and presentations. • Collect, summarize and compile relevant business data into reports as directed. • Handle confidential information, files, and materials to ensure information security for proper use. • Establish and maintain a proper filing / database system for easy retrieval and accurate documentation to facilitate information flows. • Look for Trade shows for staff to attend in different countries. • Translate documents for staff as required and assist in language communications. • Assist staff with taxis, arranging transport etc • Ensure a happy working environment. • Ngày làm việc: • Giờ làm việc: • Cấp bậc: • Loại công việc: